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#1867926 - 11/04/13 04:01 PM
PTO Use for Sick
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New Poster
Joined: Oct 2013
Posts: 2
Midwest
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At the beginning of 2013, we switched our Vacation and Sick plans to a combined PTO plan. One unintended consequence is that employees are reluctant to use their PTO for when they are sick, so they come to work instead. This means that I have employees at work with a fever, cough, etc. At what point can I make an employee go home sick so they are not here infecting the other employees and customers?
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#1867964 - 11/04/13 04:52 PM
Re: PTO Use for Sick
BLMMR
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Diamond Poster
Joined: May 2011
Posts: 1,406
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Check with HR and possibly have HR send out an memo to employees.
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#1867986 - 11/04/13 05:08 PM
Re: PTO Use for Sick
BLMMR
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Gold Star
Joined: Apr 2007
Posts: 295
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#1868069 - 11/04/13 07:02 PM
Re: PTO Use for Sick
BLMMR
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Junior Member
Joined: Mar 2009
Posts: 46
MO
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After reading the initial question, I have an additional question. We have vacation time and PTO. Vacation time is to be used for vacation (of course). PTO is to be used for sick time and personal time. It is a use it or lose it benefit. We have this because we require employees to take their 2 week vacation consecutively. Are we allowed to offer both vacation and PTO?
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#1868156 - 11/04/13 08:34 PM
Re: PTO Use for Sick
80's Lady
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New Poster
Joined: Oct 2013
Posts: 2
Midwest
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Thanks for the article Lady!
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#1868164 - 11/04/13 08:47 PM
Re: PTO Use for Sick
BLMMR
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10K Club
Joined: Jun 2004
Posts: 19,844
Pulling people out of the ditc...
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I always seen that if you have PTO, it is used for all absences from the bank - vacation, sick, personal, nice sunny day and i own a convertible, etc. You are given X days per year for PTO, if you use all of them by June, any days off from that point are on your dime...normally when converting from standard vacation/sick to PTO, a company will make a determination on how many days of PTO an employee has based on title, years of service, etc. So, if you get 5 sick days and 10 vacation days and 2 personal days, you may end up with 17 PTO. Some may allow you to bank a few days per year and carry over to the next year, some require you to take it. If you are never sick, PTO is great as it give you more vacation time. If you call in for every hangnail or bad hair day, PTO is not going to be to your liking...
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#1869085 - 11/06/13 08:55 PM
Re: PTO Use for Sick
BLMMR
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Diamond Poster
Joined: Sep 2008
Posts: 2,474
Midwest
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We use a PTO system. We run into the same boat that there are some employees who come to work when they are sick because they don't want to use PTO as sick time and want to leave it as fun days off.
Usually HR will send a memo out regarding when you should stay home from work. I remember one time we actually had the employee leave work for the day because they were so bad.
I agree with Happy, PTO will most likely be your friend or enemy. I personally like it. It flexible where you can use the days you need. I usually save 5 days as sick days and will start using them here and there in November and December if haven't needed. We lose them at the end of year if still on the table. I wish we were able to carry over a few days.
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#1869122 - 11/06/13 09:44 PM
Re: PTO Use for Sick
BLMMR
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10K Club
Joined: Jun 2004
Posts: 19,844
Pulling people out of the ditc...
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if you separate PTO from sick, what is the purpose of classifying as PTO? after all, PTO stands for paid time off...if you segregate for sick days, which are also paid time off, you haven't really changed anything, have you?
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Providing alternative truths since the invention of time
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#1869129 - 11/06/13 09:57 PM
Re: PTO Use for Sick
BLMMR
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Diamond Poster
Joined: Sep 2008
Posts: 2,474
Midwest
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I agree Happy. I think some people just to see they have X number of sick days so at the beginning of the year they know they have X number of sick and X number of vacation/personal.
It's all paid time off...you just have to be diciplined to segregate it yourself when using an all PTO system.
Last edited by ahkcompliance; 11/06/13 09:58 PM.
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#1869136 - 11/06/13 10:17 PM
Re: PTO Use for Sick
BLMMR
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Junior Member
Joined: Mar 2009
Posts: 46
MO
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Thanks for the responses. I really haven't seen too many come in sick just so they can use their PTO at a later date for "fun". Ours is a use it or loose it benefit too so I am seeing more employees trying to use it right now that we are coming to the end of the year. My concern with that though, is too many trying to use their remaining PTO at the same time. We do offer them to roll unused PTO over into the first quarter of the next year only if their request for PTO is denied due to time restraints or conflict of multiple employees being off at the same time. Another feature of our PTO is that it should be "earned" in order to use it. Each month employees earn 1/2 day of PTO so that by the end of the year they will have accumulated 6 days.
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#1879963 - 12/18/13 06:53 PM
Re: PTO Use for Sick
BLMMR
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Power Poster
Joined: Jul 2008
Posts: 4,796
You are here
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Vacation Policies All banks should have a vacation policy, which provides that officers and employees be absent from their duties for an uninterrupted period of not less than two consecutive weeks. Such a policy is considered an important internal safeguard largely because perpetration of an embezzlement of any substantial size usually requires the constant presence of the embezzler in order to manipulate records, respond to inquiries from customers or other employees, and otherwise prevent detection. Examiners and bank management should recognize that the benefits of this policy may be substantially, if not totally, eroded if the duties performed by an absent individual are not assumed by someone else. Where the bank's policy does not conform to the two-week recommended absence period, examiners should encourage the board of directors to annually review and approve the policy actually followed and the exceptions allowed. In such cases it is important that adequate compensating controls be devised and strictly enforced. If after consideration of all relevant facts and circumstances it is determined that the vacation policies are deficient, the matter should be discussed with the chief executive officer and the board of directors. Comments and recommendations on the supplemental Internal Routine and Controls schedule may be appropriate. http://www.fdic.gov/regulations/safety/manual/section4-2.htmlIs this still in effect?
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#1879984 - 12/18/13 07:17 PM
Re: PTO Use for Sick
Truffle Royale
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Joined: Jul 2004
Posts: 18,989
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If you're using five consecutive days as an internal control (which, I fully agree is a strong control for fraud), then in my opinion, it makes no sense to include holidays. If the bank isn't open for business, the person isnt going to be able to keep the fraud going on those days anyways - so that really brings you down to four days.
Also, regarding seminars, etc. - the person needs ALL remote access rights terminated during his or her absence. Otherwise, what's the point of having the 5 consecutive day policy in place if someone has systems access?
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#1879995 - 12/18/13 07:32 PM
Re: PTO Use for Sick
Truffle Royale
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10K Club
Joined: Jul 2004
Posts: 18,989
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I'm not happy.
And I'm not disagreeing with you. It's risk-based, like most other things today. We've successfully defended why we don't require all positions to take two consecutive weeks to the FRB examiners.
The SR letter explicitly states:
In the attachments, we emphasize that each banking organization should assess its significant risk areas before developing a policy regarding this matter. After making this assessment, the organization should require that employees in sensitive key positions, such as trading and wire transfer, not be allowed to transact or otherwise carryout, either physically or through electronic access, their assigned duties for a minimum of two consecutive weeks. The prescribed period of absence should, under all circumstances, be sufficient in duration to allow all pending transactions to clear. It should also require that an individual's daily work be processed by another employee during the employee's absence.
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With the lights out, it's less dangerous.
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#1880027 - 12/18/13 08:34 PM
Re: PTO Use for Sick
BLMMR
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Power Poster
Joined: Jul 2008
Posts: 4,796
You are here
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Is there periodic unannounced rotation of duties for employees or vacation requirements that ensure their absence for at least a two-week period?
www.occ.gov/publications/publications-by-type/.../intcntrl.pdf‎
I see what you are saying (clearer in the OCC) but my institution takes guidance as if they are regs
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Opinions can be considered as coming from anywhere but my employer.
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#1880665 - 12/20/13 06:20 PM
Re: PTO Use for Sick
Truffle Royale
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10K Club
Joined: Jun 2004
Posts: 19,844
Pulling people out of the ditc...
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There's never been a regulatory requirement. at the federal level this may be true, but state banking regulations in several states that i'm familiar with require it
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