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| Important: Please route this briefing to the person responsible for record retention. | |
 Federal Schedule!The Federal Schedule and state schedules are constantly being reviewed and updated when the situation warrants. What do you need to do? Absolutely nothing! We keep the online information current and send you periodic briefings, so you can be confident that your schedule is always up-to-date. Two States Added! We've now added two states to the list of those requiring ONLY the Federal Schedule. South Dakota and Maryland bankers can rely on the Federal Schedule for all their record retention guidelines. If your bank has branches in these states, it's time to subscribe. For those of you in other states, you can be sure that we're always keeping an eye on new guidelines and regulations and updating them when changes occur. Click on the map, check the status of your state and Have you checked out the Record Retention State Availability Map? 
Click on the graphic to access the larger map, where you can see at a glance, the status of State/Federal Schedule availability or what is coming soon. Just mouse-over your state. If you haven't yet subscribed, Get Some Wisdom Straight from a Guru Record Retention can be confusing, you may not always know the answers, and that's where you have a great advantage as a subscriber: you can ask direct questions of Record Retention Guru Carolyn Jones. For example, here is a question put to Carolyn recently: Record retention varies for documents in different areas of the bank. Do I understand correctly that all record retention guidelines are suggested best practice and not regulation? We scan documents, but don't destroy originals while an account is still open. Once an account is closed, however, will scanned documents suffice for the required retention period so we can destroy the originals?  Carolyn responds: No, many statutes and regulations have very definitive retention periods. The only time an opinion (or best practice) is used is when a record is not defined in the law or the record falls under the "umbrella" of a law. Scanned documents are considered the original once committed to the medium whether a file is open or not. You may destroy the original documents once you are confident that good images are available. Check Out a Sample Report With more than 4,000 entries in the Federal Retention Schedule, you probably wonder what a sample report would look like. We've made that simple by providing a sample for you. Check out the demo! Click on the Demo button and take Record Retention for a free spin.  You'll be glad you did!
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