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#122103 - 10/10/03 11:49 PM Poll on who is retaining a copy or scanning ID's?
Anonymous
Unregistered

I would be curious to know if you are photocopying or scanning ID's AND are you doing this in addition to recording the ID information elsewhere? (We're trying to make a decision as to whether we want to continue photocopying and scanning ID's so I'm interested to know what you all are doing. Thanks)

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#122104 - 10/10/03 11:51 PM Re: Poll on who is retaining a copy or scanning ID's?
JacF Offline

Power Poster
Joined: Nov 2001
Posts: 6,719
PA
We are scanning. While we do have built in fields for ID type and number in our CIF, we do not use them because it is redundant.

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#122105 - 10/11/03 01:10 AM Re: Poll on who is retaining a copy or scanning ID's?
Anonymous
Unregistered

We are not retaining or scanning ID's

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#122106 - 10/13/03 03:11 PM Re: Poll on who is retaining a copy or scanning ID's?
Anonymous
Unregistered

We are not scanning or retaining IDs. Descriptions are maintained for CIP purposes.

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#122107 - 10/13/03 03:22 PM Re: Poll on who is retaining a copy or scanning ID's?
MsNightfall Offline
New Poster
MsNightfall
Joined: Oct 2003
Posts: 7
We are retaining photocopies of IDs and recording info on documentations.

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#122108 - 10/13/03 03:33 PM Re: Poll on who is retaining a copy or scanning ID's?
ahou Offline
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ahou
Joined: Aug 2002
Posts: 3,094
We are scanning.
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Opinions are my own and not of my employer.

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#122109 - 10/13/03 03:39 PM Re: Poll on who is retaining a copy or scanning ID's?
David Dickinson Offline
10K Club
David Dickinson
Joined: Nov 2000
Posts: 18,762
Central City, NE
I think this is what you may want to see:

To Copy or not to Copy. That is the Question:
single choice


Votes accepted starting: 01/15/04 01:48 AM
View Results
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David Dickinson
http://www.bankerscompliance.com

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#122110 - 10/13/03 04:54 PM Re: Poll on who is retaining a copy or scanning ID's?
waldensouth Offline
Power Poster
waldensouth
Joined: Nov 2001
Posts: 7,979
FINALLY ABOVE the gnat line
We are copying, at the moment, as an internal control measure. Once we believe that everyone has a grip on what they are supposed to be doing and the info they are to be gathering, we will stop. But, even though we had a KYC policy in place, there were no requirements to obtain and record info like DOB or issue/expiration date of ID document.
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- Frederick Douglass




My Opinion Only.

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#122111 - 10/14/03 01:04 PM Re: Poll on who is retaining a copy or scanning ID's?
renniks Offline
Diamond Poster
renniks
Joined: Sep 2003
Posts: 2,162
New England
We are not copying ID, just noting all of the details, i.e., type, expiration, etc.

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#122112 - 10/14/03 02:07 PM Re: Poll on who is retaining a copy or scanning ID's?
K8T Offline
100 Club
K8T
Joined: Sep 2003
Posts: 196
I have fallen down the rabbit ...
We are scanning in ID's and documentation such as utility bills, corp. resolutions, trust docs. and such- so far it is going well.
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Some days, it is all a mystery to me.

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#122113 - 10/14/03 07:29 PM Re: Poll on who is retaining a copy or scanning ID's?
deppfan Offline
Power Poster
Joined: Dec 2000
Posts: 5,184
All over the map.
We copy/scan ID on the operations side of the bank, as well as maintain a document with the 4 required pieces of info, but on the loan side of the bank, we do not copy or scan ID. We merely keep the required info.
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On the road again.....I just can't wait to get on the road again.

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#122114 - 10/14/03 07:41 PM Re: Poll on who is retaining a copy or scanning ID's?
Happy Birthday Inquisitor / Sommelier Omega Offline
Diamond Poster
Inquisitor / Sommelier Omega
Joined: Aug 2003
Posts: 1,357
A Grant Wood painting.
We copy and retain. Copies of id for new loan customers are stored on the deposit side of the bank away from the loan files. Why take chances?
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The opinions expressed are what you can expect for the price paid.

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#122115 - 10/14/03 10:18 PM Re: Poll on who is retaining a copy or scanning ID's?
Banker Boy Offline
Member
Banker Boy
Joined: Oct 2003
Posts: 69
Florida
We are copying IDs and keeping them on file at the branch level for all new accounts including loans and brokerage.

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#122116 - 10/14/03 10:27 PM Re: Poll on who is retaining a copy or scanning ID's?
SJB Offline
Diamond Poster
SJB
Joined: Jun 2002
Posts: 1,210
California
We do both - some of our wholesale lenders require a copy but we do not take copies on the deposit side or our own lending side of the house. I think it may be better to have people actually look at the ID and write (or input) the info rather than copy an expired ID and go on their way.
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My opinions are not legal advice and are worth what you paid for them.

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#122117 - 10/15/03 04:29 PM Re: Poll on who is retaining a copy or scanning ID's?
Johncrcm Offline
100 Club
Joined: Dec 2002
Posts: 195
Eastern KY
A $150 Million community bank, in house processing, document imaging, new account and loan platforms. We decided in Oct 2002 to retain the ID and copy, scan the copy.

After the June 03 CIP release, we stopped requiring copying he ID's. The copies were not visable, waisted branch operations and the scanner operator's time. The scan of the id's were not reproducible. This was the jist of the comment made to Fed 7-14-03 against the photocopy of the ID requirement.

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#122118 - 10/15/03 07:11 PM Re: Poll on who is retaining a copy or scanning ID's?
P*Q Offline

Power Poster
P*Q
Joined: May 2001
Posts: 8,458
Somewhere
Quote:

We are not scanning or retaining IDs. Descriptions are maintained for CIP purposes.



Same here, we may look into scanning next year.

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#122119 - 10/16/03 04:15 PM Re: Poll on who is retaining a copy or scanning ID's?
Nick Offline
Junior Member
Joined: Sep 2003
Posts: 37
Kentucky
We make copies for new deposit customers and loan customers. They are currently store away from the loan files and deopsit files.
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What I say is strictly my thoughts.

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#122120 - 09/09/04 04:05 PM Re: Poll on who is retaining a copy or scanning ID's?
Anonymous
Unregistered

We try to keep copies of identification in a central information file and specifically not the loan file. It has been brought to my attention that ID is included with some unaccepted and denied requests. I do not really want to leave the ID is these denied and unaccepted files to give the impression our decision was based on the ID provided, but I do not want to toss the information in case they would come back to bank. These are not assigned a customer number to file them under. What do other banks do in this area? Thanks

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#122121 - 09/09/04 04:08 PM Re: Poll on who is retaining a copy or scanning ID's?
straw Offline
Power Poster
straw
Joined: Nov 2002
Posts: 9,121
we are keeping id's and storing them in customer file, away from lending files.

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#122122 - 09/14/04 03:16 PM Re: Poll on who is retaining a copy or scanning ID's?
ddunkin Offline
New Poster
Joined: Sep 2004
Posts: 1
We are not retaining copies of ID but are scanning copy of account info sheet that automatically prints with sig card and has all ID info checked at acct opening

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