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#1378463 - 04/21/10 07:29 PM Scanning Wire Transfers and Retrievability
Valley Girl Offline
100 Club
Joined: Feb 2008
Posts: 142
How do banks that scan their wire transfers handle the retrievability requirement of keeping the records alphabetically and in account number order? Or would this requirement apply since you would be able to search either way for these records?

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#1378548 - 04/21/10 08:02 PM Re: Scanning Wire Transfers and Retrievability Valley Girl
Hrothgar Geiger Offline
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Hrothgar Geiger
Joined: Jun 2005
Posts: 10,395
Jersey Shore
What requirement are you referring to?

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#1378640 - 04/21/10 08:47 PM Re: Scanning Wire Transfers and Retrievability Hrothgar Geiger
Valley Girl Offline
100 Club
Joined: Feb 2008
Posts: 142
The BSA Exam Manual discusses keeping records alphbetically and in account number order:

Retrievability
Information retained must be retrievable by reference to the name of the originator. When the originator is an established customer of the bank and has an account used for funds transfers, information retained must also be retrievable by account number (31 CFR 103.33(e)(4)). Records must be maintained for five years.

Would you have to keep them both ways or as are you in compliance as long as you can retrieve them either way?

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#1378658 - 04/21/10 08:51 PM Re: Scanning Wire Transfers and Retrievability Valley Girl
Islandgirl Offline
100 Club
Joined: Nov 2005
Posts: 182
Louisiana
We file them in alphabetic and number order for each year and than scan them.

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#1378701 - 04/21/10 09:12 PM Re: Scanning Wire Transfers and Retrievability Islandgirl
John Burnett Offline
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John Burnett
Joined: Oct 2000
Posts: 40,086
Cape Cod
If the records are scanned and indexed to both the account number and the originator, retrievability should not be an issue.
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John S. Burnett
BankersOnline.com
Fighting for Compliance since 1976
Bankers' Threads User #8

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#1378723 - 04/21/10 09:26 PM Re: Scanning Wire Transfers and Retrievability John Burnett
Valley Girl Offline
100 Club
Joined: Feb 2008
Posts: 142
Thanks so much!!

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