You are the admin for the bank, not the LO's.
This is their record that travels with them, thus their responsibility to maintain and keep current. It is just like any other professioanl license or registration out there (real estate, series 6, insurance, CRCM, etc.) while you as the bank may choose to pay for it, the LO is the end owner and beneficiary of it. It is their responsibility to keep it current and up to date on the requirements of it, if they wish to continue being a profitable LO.
I don't repeat gossip, so listen closely...