I understand we should keep three separate files: I-9s, Personnel (resume, application, PAF, performance reviews, etc.), and medical (background and credit checks, drug tests, medical and dental benefits, notes from doctors, disability information, etc.). If I understand the purpose of keeping separate files, it is to ensure personnel files do not contain information that could be discriminatory when making decisions on promotions or transfers.
Last edited by DerrickAuditor; 06/22/11 01:49 PM.
How separate do the files have to be? Our HR department is keeping them in separate file folders, but all three are side-by-side by person. Is this practice acceptable or should I'9s be physically located in one file cabinet, personnel files in a different set of cabinets, and medical files in a separate set of locked cabinets? If the purpose is to ensure personnel files do not contain disability, race, nationality, etc. information, then it seems they should physically be separated. Thanks.