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#1632241 - 11/23/11 10:05 PM electronic files
BankRegGuy Offline
Member
Joined: Sep 2011
Posts: 74
Has anyone switched to completely electronic files or is there some compliance/regulation issue with doing that?

I ask because we are considering switching over.

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General Discussion
#1632482 - 11/26/11 05:15 PM Re: electronic files BankRegGuy
BurntSienna Offline
Diamond Poster
Joined: Aug 2006
Posts: 2,407
Midwest
Electronic files for what?
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#1632604 - 11/28/11 05:03 PM Re: electronic files BurntSienna
BankRegGuy Offline
Member
Joined: Sep 2011
Posts: 74
everything...

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#1632713 - 11/28/11 07:45 PM Re: electronic files BankRegGuy
MyScamper Offline
Gold Star
Joined: May 2006
Posts: 452
Between here and there
Can you elaborate a little? Like Burnt, I am confused about what you are referring to when you say "electronic files".

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#1632719 - 11/28/11 07:53 PM Re: electronic files MyScamper
HRH Okie Banker Offline
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Joined: Jan 2003
Posts: 3,070
Oklahoma
I can tell you that our loan files are 100% imaged, but we retain the originals of the important core documents (Note, Security Agreements, Guaranty Agreement, Loan Agreements...) on advise of our counsel. We are in Oklahoma.
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#1632831 - 11/29/11 12:11 AM Re: electronic files HRH Okie Banker
HappyGilmore Offline
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Joined: Jun 2004
Posts: 19,483
Pulling people out of the ditc...
so you mean keeping an image copy of all forms instead of hard copy? we do that...forms imaged within 48 hours of completion, hard copy kept 30 days, then sent to files for 12 months, then gone...image never eliminated...
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#1632843 - 11/29/11 02:43 AM Re: electronic files HappyGilmore
Rocky P Online
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Joined: Jun 2003
Posts: 7,401
Florida
Make sure that your retention program covers it adequately, especially that you can retrieve and delete.

The last thing you want is a subpoena for "everything associated with" and realize that the bank does not have the capability to search for pieces of paper and never deleted anything for the past 10 years. Also, it can get very voluminous very fast. Define what you need to keep. E-mail from CEO to all staff will be in everyone's retention, along with all of their responses to everyone and attachments.
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#1639597 - 12/15/11 06:00 PM Re: electronic files Rocky P
Cornfed Turtle Offline
Diamond Poster
Joined: Mar 2006
Posts: 1,323
"...Somewhere in Middle Americ...
How much of your e-mail are you retaining?

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