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#202 - 12/11/00 04:27 PM Internet Banking & E-mail

What are the record retention requirements for e-mail? Is it best to save all e-mail for a certain period of time? The content of e-mail varies greatly and the majority doesn't require specific action. I would like to know how other banks are handling e-mail record retention.

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General Discussion
#203 - 12/11/00 06:32 PM Re: Internet Banking & E-mail
Andy_Z Offline
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Joined: Oct 2000
Posts: 27,485
On the Net
Unless it demands a higher retention schedule due to the nature of the content, I hold it for 90 days.

Have I had to go back more than 45 or 60, not yet.

I know of no formal requirement and would recommend looking at your snail mail retention schedule and handling it that way.

Andy Zavoina
Opinions stated are not necessarily that of my employer.

My opinions are not necessarily my employers.
Rules and Regs minus Relationships equals Resentment and Rebellion. John Maxwell

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#204 - 12/12/00 09:12 PM Re: Internet Banking & E-mail
Dana Turner Offline

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Dana Turner
Joined: Dec 2000
Posts: 543
Pipe Creek TX - U.S.

Many institutions have established an internal retention policy that reflects its value as evidence in both civil and criminal actions. This policy is based upon the state's "statute of limitations" -- or that period of time in which an action must be brought to trial. For example, most banking crimes that are:
. Misdemeanors are generally one (1) year from the date of commission (e.g., petty theft, DWI and small-dollar NSF checks);
. Felonies are generally three (3) years from the date of commission (e.g., burglary, robbery and grand theft); and
. Embezzlements are generally three (3) years from the date of discovery.

Five (5) years is a safe e-mail retention period.

Dana Turner
Security Education Systems

Celebrating 42 entertaining years of crime . . .

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