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#83224 - 05/28/03 05:31 PM Copy of SAR
Michelle III Offline
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Michelle III
Joined: Jan 2003
Posts: 379
PA
Does anyone know how to get a copy of a SAR that the bank filed? I think I mailed it. I'm 90% sure I mailed it but I would just like to confirm that it was mailed. Any help would be great! Thanks.

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General Discussion
#83225 - 05/28/03 08:12 PM Re: Copy of SAR
Awesome Bill's #1 Fan Offline
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Awesome Bill's #1 Fan
Joined: Mar 2003
Posts: 96
Jackson, Michigan
I make a physical file for each SAR I file. In it I keep a copy of the SAR our security department sends to me, a copy of the one I sent to FinCEN and supporting documentation. I also indicate on the front of the file the date it was sent to FinCEN. I have had auditors look more at my SAR files than at my CTR's lately. We also use a free software provided by the government that stores all the SAR's we have filed. The software also allows you to file on diskette instead of paper & it shows that the SAR was exported for filing (the software also allows you quick access to all the SAR's filed and allows you to print off lists of SARs). Since the FinCEN sends no return confirmation, there is no way of knowing if they actually received them.
Maybe you could contact FinCEN, but it might all depend on when you sent it. I don't know how long it takes them to actually know they have it.
Maybe filing them on the internet (PACS) would cure this problem of no confirmation.
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#83226 - 05/28/03 08:22 PM Re: Copy of SAR
SMQ, CRCM Offline
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Between the lines
Quote:

I make a physical file for each SAR I file. In it I keep a copy of the SAR our security department sends to me, a copy of the one I sent to FinCEN and supporting documentation.


I also do this. You should have a hard file somewhere since you are required to keep your supporting documentation. It's so much easier to just file what you got in the beginning rather than trying to recreate it when the investigators come knocking.
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#83227 - 05/28/03 08:42 PM Re: Copy of SAR
JulesB Offline
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JulesB
Joined: Feb 2002
Posts: 324
A Designated Tree City in OK, ...
We keep a copy of the SAR in files with all of the supporting documentation, and send the original Certified Mail. When we get the green card back from FinCEN, we know they have received the SAR, and can document when it was sent to them. We do this by attaching the green card to the copy of the SAR we filed. I also write on the copy, the date I mailed out the original SAR to FinCEN. May be overkill, but at least I know we can demonstrate compliance.
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#83228 - 05/28/03 11:50 PM Re: Copy of SAR
Elwood P. Dowd Offline
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Elwood P. Dowd
Joined: Aug 2001
Posts: 21,939
Next to Harvey
Michelle,
I have to assume that you have a file copy of the SAR and your actual concern is verifying FinCEN's receipt of the original rather than obtaining a copy.

Either way, your only hope for verifying its receipt or obtaining a copy is the FinCEN helpline, 800-800-2877. It's an understatement to say you will have to be persistent in working your way through the voice mail decision tree. If your repeated efforts to talk to a human being and receive a confirmation are unrewarded, send a copy of the SAR "return receipt requested" as Jules suggests. Include a very brief cover letter indicating it may be a duplicate filing.

When the examiners come, they will know whether the SAR was received in Detroit - you need to be certain that it was.
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#83229 - 05/29/03 12:25 AM Re: Copy of SAR
Princess Romeo Offline

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Where the heart is
I would venture to say this is another reason we should all be considering the PACS system for filing!
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#83230 - 05/29/03 01:11 AM Re: Copy of SAR
Richard Insley Offline
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Richard Insley
Joined: Oct 2000
Posts: 10,182
Toano, VA
You could always bite the bullet & contact your regulator and ask someone to hit the FinCEN database and see if it is there.
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#83231 - 05/29/03 07:00 PM Re: Copy of SAR
Tyke Offline
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Joined: Jul 2002
Posts: 205
Bonnie, do you currently use the PACS system? If so, how did you get your enrollment code (step 2 enrollment form)?

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#83232 - 05/29/03 10:22 PM Re: Copy of SAR
Princess Romeo Offline

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Where the heart is
No - we are looking at the PACS system but haven't gone through all of the steps to implement it. However, I have heard from others that are using the PACS system that once you get past the initial set-up, the system provides a much more efficient method to prepare and submit CTRs and SARs.
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CRCM,CAMS
Regulations are a poor substitute for ethics.
Just sayin'

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