Auditors have told us that if we sell a monetary instrument to a non-customer (there have been a few and I wasn't happy about any of them) that meets the criteria for recording on a monetary instrument log, that besides name, date of purchase, type of instrument, serial number, amount of instrument, address, ID number & state of issuance, SSN, and DOB that we already collect, we also have to collect the ID issue date and expiration date to prove that it was a valid ID at the time. They also went further to say that any time we collect ID information for any purpose, we have to also note issue and expiration dates. Is this correct? I have never been told this before.

they are wrong.

While it is a best practice to verify the expiration date, I agree that they are wrong. You do not need to RECORD the expiration date, only the state of issuance and number as you are doing already.

Ask for the citation!!!!!!!!!

The Exam Manual breaks down the requirements pretty clearly. Tell them you don't expect any further mention of the subject, even as a "best practice," unless they can provide a supporting opinion other than their own.

Thank you all so much! I don't know what I would do without you.