(also posted in "Audit")

Presently, no statute of limitations exists in any state for penalizing notaries and/or their employers for improper notarial executions. The legal landscape is becoming such that notaries must follow widely accepted best practices and adhere to proven common law when their own state’s civil statutory law falls short.

The link below contains a printable reference guide providing details regarding notarial acts: certificate wording, notarial process and legal guidelines for any business, individual or notary public in any state.

If you manage a sound audit program, you may want to consider an audit and supervisory program for your notary-employees. Contrary to popular opinion, they are not managed, supervised, or disciplined by most state appointing agencies! Leaving your institution to accept the risk and liability of faulty notarizations whether your bank accepted them, or if one of your employees simply notarized a non-bank document that your bank never even touched. If you think your notary-employees only notarize bank documents for a bank need, consider that most states notarial statutes prohibit such denial of notarial acts based upon a signers status as a non-customer.

www.notarypower.com/doc_guide.html

Its free -- and its printable!