Posted By: Aruba123
Record Retention - Privacy Notice - 12/27/18 04:38 PM
Is there a record retention requirement for the actual Privacy Notice? I am not successful in finding anything that confirms either that there is or that there is not. Any assistance would be greatly appreciated!!
Thank you in advance.
Posted By: rlcarey
Re: Record Retention - Privacy Notice - 12/27/18 05:22 PM
Retention by whom - the bank? Why would you not keep a historical sample of your privacy notices?
Posted By: Aruba123
Re: Record Retention - Privacy Notice - 12/27/18 05:27 PM
Yes, the bank. We do keep a historical sample but how long are we required to keep them on file? I don't see a regulatory requirement specified anywhere (which I could be missing).
Posted By: Rocky P
Re: Record Retention - Privacy Notice - 12/27/18 05:38 PM
They are usually electronic, so a blip on the compliance officer's computer shouldn't be a problem, especially if an examiner wants to see what the bank sent out (and to whom).
Posted By: Aruba123
Re: Record Retention - Privacy Notice - 12/27/18 06:00 PM
Yes, it's simple enough to retain the electronic copies (which we do). Thank you.
Posted By: Anonymous
Re: Record Retention - Privacy Notice - 01/08/19 04:35 PM
Another poster asks:
Maybe I missed the point of the discussion, but, you're not saying you decided to keep 10,000 copies of an identical document, right?
I think what RLC was suggesting was that you'd want a) a sample document and b) a record showing when it was sent, and to whom. Not that you'd actually need to image 10,000 docs to 10,000 different files, right?