J'man:
Your procedure is fine, we have it in our code of conduct as well. The employee communications can be addressed to the secretary for our audit and compliance committee of the board. They will be transmitted unopened to the chairman of the committee. I am anticipating getting as many of these types of communications as we get requests for the Public File and annual HMDA files.
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Societies that do not find work in and of itself "pleasing to God and requisite to Man," tend to be highly corrupt.