We have had a couple of situations recently where supervisors have suspected that employees are using email inappropriately and have wanted to review their email for a particular time period, etc. Our IT person and I are looking for some kind of form that the supervisor could send to personnel with their request, describe the situation, etc., so we can ensure that the requests are made by the appropriate people and for legitimate reasons. Our employees already know that their email is subject to review so we've coverered our bases there - but we are looking for a way to document. Any suggestions?


Opinions are mine and mine alone.

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where supervisors have suspected that employees are using email inappropriately and have wanted to review their email for a particular time period

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While I have no problem with the review portion of this, I would not let the supervisors perform the review. I would turn the process over to a third party, such as the security or audit department.

Sue, I e-mailed you a form to use.

Can you also email me a copy of the form? Thanks!

LaNae,
send me an e-mail address to send it to.
Thanks
Bob McComas
bmccomas@fpstaff.net

In addition, You always want to make sure you have a signed acknowledgment from the employee stating they are subject to monitoring and a label on any PC subject to monitoring to state the following: This PC or phone is for business purposes only and is subject to monitoring.

Bob, I would also like to have a copy of that form. Please email it to rdillard@ctb-bank.com. Perhaps you would like to submit it to the BOL Tools section.