Our notice doesn't have the account number but if yours does what's wrong with listing?
Loans:
123
456
789
Properties
ABC Panel # Map # Flood Zone A
DEF Panel # Map # Flood Zone A
GHI Panel # Map # Flood Zone A
Total Insurance coverage required $XXX,XXX
Where would that one notice go for documentation?
For us we have a master file that contains all notes to the customer and applicable information. It would go in the master file.
If you maintain separate files then the logical choice would be to make copies of the notice and place in the applicable files.