At a basic level, how does an “electronic file room” work?
If we send e-statements are we required to monitor whether they are being read, and if the customer is not opening them, do we have to revert back to paper?
We are now scanning all of our deposit and loan documents for our customers. Is there any reason to "block" our lenders from viewing all the documents - such as a drivers license? Currently our lenders are blocked from viewing all deposit documents as well as CIF documents - signature cards, resolutions, trusts, drivers license, etc. Our lenders are required to capture the information from the drivers license when completing the loan application. I can remember back when we had loan files that we weren't allowed to keep a copy of the DL in the file. But now that they are scanned, do they need to be "blocked" from certain employees for viewing?
Will deploying a new ECM create new data backup or storage issues?
How can we expedite the document scanning and indexing process?
We are unable to locate an original mortgage Note from a closing back in November 2013. How do I go about correcting this issue?
How long should I keep fraudulent debit card claims?
With regard to website changes (disclosures, marketing advertisements, general changes, etc.) is there a concrete retention schedule or best practices for retention? I see many companies treat these changes like a hard copy advertisement change. They will print out the archived page and save it for the examiner. If this is the case, is there a time frame to keep these archived print outs or do you just save them between examinations? I couldn't find any information on the FFIEC website that explains a policy and any website research is very vague.
I cannot find the record retention requirement for ATM/Debit card applications in my state's (Connecticut) retention schedule or Reg E. How long do I have to keep ATM/Debit card applications?
Is it a requirement under Reg DD record retention to retain your website screens for two years? I read an article that said as website screens (pages) are generally a large advertisement for loan and deposit products, they should be retained under Reg DD for a two year period on a zip disc, CD, DVD or hard copy. I am currently working on an advertising audit for my bank and I wanted to make sure that this is accurate.